Company: Facilities Management & Maintenance Company (FMM) – Qatar
Location: Doha, Qatar
FMM is one of the leading Facilities Management companies in Qatar, providing integrated FM services across multiple sectors. With a focus on operational excellence and client satisfaction, FMM is seeking a dynamic and experienced Executive Assistant / Secretary to join its team.
Provide high-level secretarial and administrative support to top management.
Manage executive schedules, meetings, and appointments efficiently.
Draft, review, and manage correspondence, reports, and official documents.
Maintain strict confidentiality of sensitive company information.
Prepare presentations, minutes of meetings, and executive reports.
Liaise with internal departments and external stakeholders on behalf of management.
Organize and coordinate travel arrangements and itineraries.
Ensure smooth day-to-day administrative support to senior leadership.
Handle office communication in a professional and timely manner.
Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
Professional certifications in office administration or secretarial practices are an advantage.
Excellent communication skills in English (both written and verbal).
Knowledge of Arabic will be considered an added advantage.
Strong organizational and time-management skills.
High level of discretion and ability to maintain confidentiality.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work under pressure and meet tight deadlines.
Strong interpersonal skills to effectively deal with management and stakeholders.
Minimum 5 years’ proven experience as an Executive Assistant, Personal Assistant, or Secretary.
Prior experience supporting C-level Executives or Top Management is mandatory.
Experience in Facilities Management or related industries will be a plus.
Candidates must have a track record of delivering a high standard of executive and secretarial support in challenging roles.
Job Location: Doha, Qatar
Company: Facilities Management & Maintenance Company (FMM)
Job Type: Full-time, Permanent
Reporting To: Top Management